Shop Administrator

About Company

Black & McDonald is an integrated, multi-trade contractor providing electrical, mechanical, utility and maintenance services to government, industrial, commercial and institutional markets. The company currently operates across Canada, US and Bermuda with over 5,500 employees working out of a network of more than 26 offices. Since 1921, Black & McDonald has remained a family-owned business with an uncompromising commitment to the founder's principles of delivery as promised and fairness to all. The company has followed a planned course of diversification and expansion, combining growth and financial stability with ongoing investment in our people, and a willingness to pioneer new business opportunities and directions.

Summary of Position

The Administrator's primary responsibility is to support the day to day operations of the Fabrication Division in the Saskatchewan Region. Duties will include close working relationships with both internal and external clients including tradespeople, office staff, management, customers, vendors and other contacts by responding to requests in a prompt, efficient and professional manner. All duties must incorporate our standard company procedures and ensure specific instructions are followed.

Duties and Responsibilities

• Issue Work Orders (WOs) for small projects in JD Edwards (JDE)
• Receive completed POs in JDE
• Create accounts payable invoices and assisting with accounts receivable within the Fabrication Division
• Track, complete and submit labour, equipment and material reports (LEMs) and provide regular progress updates
• Prepare weekly payroll reconciliation from daily time card entry and upload to JD Edwards
• Coordinate with payroll & field supervision for any payroll errors brought forward, submit required documentation to correct errors as required
• Attend project-related meetings, take accurate notes and distribute completed minutes to all appropriate parties in attendance.
• Create onboarding packages for new/rehire union trades and upload hire documents
• Support the safety action plan by recording minutes, following-up on tasks and ensuring an accurate timeline is provided to the HSE team
• Coordinate any travel and/or accommodations for site personnel if required
• Create, review and submit manpower requests to appropriate union hall(s)
• Issue courier waybills and track parcel delivery
• Creation of MS office documents for presentations
• Maintaining and publishing shop shipping log
• Other administrative duties as assigned and directed

Competency Requirements (Skilled to Advanced Level)

Change Orientation / Communicates Effectively / Continuous Learning / Customer Focus / Holds Self and Others Accountable / Problem Solving and Innovation / Teamwork and Collaboration / Values and Respects Others

Education & Skill Requirements

• Post-Secondary Education in Administration or substantial number of years of practical experience in a similar role
• 2-4 years' experience in an administrative role preferably in a construction environment or similar industry
• Effective verbal and written communication and the ability to clearly and effectively relate to tradespeople, managers, customers and co-workers
• Well-developed organizational and problem solving skills
• Practical use and knowledge and use of Microsoft Office Suite
• Previous practical use of JD Edwards will be considered an asset

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.