Office Manager & Executive Assistant (Hebrew speaker)

📣Sector: Hedge Fund – Proprietary Trading 📣Role: Office Manager & Executive Assistant (Hebrew speaker) 📣 Salary: Up to 2,500-2,700 gross euro per month 📣 Location: Limassol (onsite). This role is for those who are based in Cyprus or willing to relocate to Cyprus.

On behalf of our client, we are looking for a highly organized, discreet and proactive Office Manager & Executive Assistant to support two senior Fund Managers and manage the day-to-day administration of an investment fund office in Limassol. The successful candidate will act as the right hand to both Fund Managers and will be expected to use modern AI tools to improve efficiency, communication and organization across the office.

Key Responsibilities

• Direct executive and personal assistance to two Fund Managers
• Management of calendars, meetings, appointments and daily schedules
• Monitoring, organising and assisting with incoming emails
• Drafting professional emails, correspondence, summaries and documents
• Using AI tools to assist with email management, drafting, research, meeting summaries, document preparation and administrative workflows
• Coordination with banks, brokers, lawyers, accountants, employees and external service providers
• Organisation of business travel and related logistics
• Management of the day to day operation of the Limassol office
• Handling invoices, expenses, documentation and general administrative matters
• Following up on outstanding tasks, documents and requests
• Maintaining organised electronic records and internal information
• Handling occasional personal administrative matters for the two Fund Managers

Candidate Requirements

• Fluent Hebrew is mandatory
• Excellent written and spoken English
• Previous experience as an Executive Assistant, Personal Assistant or Office Manager
• Strong practical experience using AI tools such as ChatGPT or similar platforms for professional work
• Ability to use AI effectively for drafting emails, summarising information, preparing documents, organising tasks and improving daily workflows
• Excellent organisational and multitasking abilities
• High level of discretion and confidentiality
• Strong attention to detail
• Proactive and independent working style
• Comfortable working directly with senior executives in a fast paced financial environment
• Strong knowledge of Microsoft Office, Outlook and modern productivity tools
• Based in Limassol or able to commute daily

Preferred Background

✨ Experience supporting senior executives, entrepreneurs, investment professionals, family offices, financial institutions or professional services firms would be a significant advantage.

⭐️ CONTACT⭐️ send email to: recruiter contact