Longitudinal Integrated Clerkship Administrator

Title: Longitudinal Integrated Clerkship Administrator Location: Boca Raton

Employment: Full time

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Position Summary: The Office of Medical Education at Florida Atlantic University is seeking a detail-oriented and proactive individual to join our team as a Longitudinal Integrated Clerkship Administrator in Boca Raton, FL.

The Charles E. Schmidt College of Medicine at Florida Atlantic University is dedicated to providing exceptional medical education and fostering the development of future physicians and healthcare leaders. Our Longitudinal Integrated Clerkship (LIC) offers a unique learning experience that integrates clinical training across multiple specialties.

This administrative position plays a critical role in supporting the implementation and coordination of our LIC program within the Year 3 curriculum, including administering the learning management platform, tracking student assignments, coordinating academic sessions, and fostering relationships with affiliate faculty members.

Summary of Responsibilities

• Manage and maintain the learning management platform used for the LIC program, ensuring that it meets the needs of students, faculty, and staff.
• Provide technical support and training to users, troubleshoot issues, and implement enhancements as needed.
• Track student assignments and progress throughout the LIC program, maintaining accurate records and documentation.
• Communicate with students and faculty regarding assignments, deadlines, and requirements.
• Coordinate logistics for educational sessions including scheduling, room reservations, catering, and audiovisual support.
• Collaborate with faculty members to develop session agendas and secure guest speakers or presenters as needed.
• Assist in the development and coordination of activities for other Year 3 curriculum components.
• Foster positive relationships with affiliate faculty members who participate in the LIC program, serving as a point of contact for communication and support.
• Coordinate orientation sessions and ongoing training opportunities for affiliate faculty to ensure their success in teaching and mentoring students.
• Collaborate with the Office of Program Evaluation and Assessment team to support data collection, analysis, and reporting related to the LIC program and outcomes, identifying areas for improvement.
• Collaborate with the Year 3 leadership team to implement changes and enhancements based on feedback and assessment data.
• Serve as a proctor for exams across the undergraduate medical education curriculum.
• Support administrative operations in other areas of the curriculum as needed.
• Attend and support College of Medicine and medical education special events as needed.
• Complete special projects and/or other duties as assigned.

FAU Benefits and Perks If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

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Minimum Qualifications: A bachelor’s degree from an accredited institution in an appropriate area of specialization (i.e. education, health care administration, or a related field) and 1 year of appropriate professional/specialized experience or a high school diploma and 5 years of appropriate professional/specialized experience required. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. A bachelor’s degree is highly preferred.

Preferred Qualifications:

• Previous experience in an administrative role, preferably within a healthcare or academic setting.
• Advanced proficiency in Microsoft Office, including Excel, Word, Outlook, mail merges, bulk communications, calendar management, and high-volume scheduling workflows.
• Proficiency with Microsoft Teams and Zoom, including scheduling sessions, supporting virtual meetings, and managing breakout rooms.
• Ability to use technology to streamline workflows, improve communication, and manage large volumes of student, faculty, site, and curricular information.
• Familiarity with process improvement and automation tools, such as Power Automate and PowerShell.
• Exceptional verbal and written communication skills
• Excellent interpersonal skills and the ability to work collaboratively with faculty, staff, students, and other stakeholders within the university and health care community
• Proficiency in using learning management systems and other educational technology tools.
• Ability to respect and navigate sensitive issues and maintain confidentiality in all matters.
• Consistently demonstrate a high level of professionalism.

Salary: $48,000 Annually.

College or Department: 01044807 Longitudinal Integrated Clerkship Administrator

Location: Boca Raton

Work Days and Hours: Monday – Friday, 8 a.m. - 5 p.m. Occasional extended morning, evening, and weekend hours as needed.

Application Deadline: recruiter contact

Special Instructions to Applicant: APPLICATION DOCUMENTS REQUIRED: Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED: Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED: Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS: Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at recruiter contact or send an email at recruiter contact. To contact Human Resources, please call recruiter contact. For communication assistance call 7-1-1.