Position: Assistant to Executives / Office Manager
Company: streamsolutions
City: Astana
Employment: offline
Salary: 400,000 tenge per month
Job Description:
Electronic calendars, spreadsheets, text documents, and task management tools.
We are looking for an attentive and independent person who will help the directors organize their workday, take on administrative issues, and ensure the smooth operation of the office. It is important to understand the purpose of assignments, consider the executives' priorities, notice organizational needs in advance, and bring tasks to completion.
Responsibilities:
- Organizing the executives' workday: managing calendars, coordinating meetings and calls, reminders, checking for schedule conflicts.
- Preparing for meetings and trips: gathering necessary materials, organizing negotiations, meeting guests, booking tickets and hotels.
- Executing and supporting assignments: recording tasks and deadlines, interacting with employees and contractors, monitoring agreements, timely notification of delays.
- Administrative assistance: information search, comparing offers, preparing letters and spreadsheets, organizing deliveries, and approving documents.
- Office maintenance: timely procurement of necessary items, monitoring equipment status, interacting with service organizations, and tracking expenses within the approved budget.
- Assisting with staff recruitment: posting approved vacancies, reviewing applications based on given criteria, initial calls, clarifying candidates' experience and expectations.
- Coordinating interviews: preparing brief candidate information for executives, scheduling meetings, and tracking selection statuses. Professional assessment and hiring decisions are made by the executives.
Requirements:
- Must be located in Astana.
- Experience as an executive assistant or office manager with executive support functions.
- Ability to understand a task, clarify the expected result, and independently organize its completion.
- Attention to detail, meeting deadlines, and ability to coordinate priorities.
- Fluent in spoken and written Russian, tactful communication, and confidentiality.
- Proficient in calendars, spreadsheets, documents, and task management tools.
- Experience in initial candidate screening will be an advantage.
In your application, briefly describe your experience supporting executives and provide an example of a task that you independently took from assignment to completion.
Office work in Astana. Work schedule - 5/2.
Contacts:
Telegram recruiter contact
Whatsapp
