Global Facility Manager

📍 Limassol, Cyprus | office | 5/2

Unlimit is looking for a strong Global Facility Manager who will be responsible for the daily operations of the office in Cyprus and participate in coordinating office and administrative processes in other company locations.

We need not just office support, but a hands-on person who can independently manage the office, contractors, budgets, procurement, and administrative processes.

🚀 Key Responsibilities:

• Operational Management of the Cyprus Office (~90 employees): — Organization of daily office operations; — Control over catering, cleaning, consumables, and maintenance; — Ensuring readiness of workspaces and a comfortable office environment; — Access control, basic security, and quality of office services; — Resolution of daily office-related issues.

Coordination of Facilities / Administration Processes: — Interaction with office / admin teams in other locations; — Assistance in establishing unified standards, procedures, and best practices; — Tracking office-related tasks through a ticketing process; — Coordination of travel / admin topics with responsible employees; — Participation in office projects, opening new offices, and relocations.

Working with Contractors and Landlords: — Interaction with landlords; — Negotiations on rent, renewals, and terms changes; — Working with contractors: cleaning, maintenance, catering, utilities, and other office services; — Control of SLAs, service quality, and contractual terms; — Seeking more favorable terms and cost optimization.

Budget and Cost Control: — Control of office / facilities / administration budgets; — Tracking actuals vs budget; — Working with invoices, approvals, and expense justifications; — Maintaining spending discipline; — Cost-saving initiatives; — Reporting for Finance and management.

Procurement and Administrative Support: — Procurement of furniture, equipment, office supplies, and consumables; — Comparing offers, negotiating with suppliers; — Control of payments, contracts, and deadlines; — Coordination of procurement for multiple locations as needed.

Cross-Functional Interaction: — Working with IT on infrastructure, equipment, and access; — Partnership with HR on employee experience and onboarding-related topics; — Interaction with Finance on budgets, payments, and reporting; — Working with Legal on contracts, vendors, landlords, and virtual offices; — Support for management on office solutions and escalations.

🔎 Who We Are Looking For:

— Experience in an Office Manager / Senior Office Manager / Administration Manager role; — Experience in end-to-end management of office processes; — Mandatory experience with budget and cost control; — Experience working with vendors / contractors / landlords; — Strong negotiation and procurement skills; — Ability to control invoices, approvals, and expenses; — High level of organization, independence, and ownership; — Ability to manage multiple operational tasks simultaneously; — Good English and Russian language skills; — Willingness to work from the Limassol office 5/2.

✨ Bonus Points: — Experience with Jira / ticketing systems; — Proficient in Excel / Google Sheets; — Experience in travel coordination / business trips; — Experience coordinating multiple offices or office/admin teams; — Experience in international companies; — Experience opening offices, relocations, or office expansion projects; — Experience in fintech / IT / international business environment.