Administrative Assistant

At Nozomi, we work as an end-to-end consulting and execution partner to create digital health products that change patient behavior and improve measurable outcomes. We are looking for a highly organized Administrative Assistant who will become the operational backbone of our sales process. In this role, you will help keep the sales pipeline organized, ensure timely communication with prospects, and support the Sales team with day-to-day coordination. Your work will allow our Sales Executive to focus on building relationships and closing deals.

Responsibilities:

• Maintain and update CRM, ensuring deals, stages, and pipeline data are always accurate
• Prepare and send follow-up emails after discovery calls and meetings
• Manage inbound and outbound sales email communication
• Prepare weekly sales status reports and pipeline updates
• Coordinate client meetings, demos, and internal sales calls
• Track action items, deadlines, and follow up with stakeholders to ensure timely execution

Requirements:

• 1+ years of experience in Sales Operations, Administrative Assistant, Sales Assistant, or similar coordination roles
• Experience working with CRM systems (HubSpot, Pipedrive, Salesforce, or similar)
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities and work independently
• English level B2+

Nice to Have:

• Experience supporting B2B Sales teams
• Experience preparing sales reports and pipeline analytics
• Experience working with AI tools to improve productivity
• Basic understanding of B2B sales processes and CRM best practices

What We Offer:

• Remote-first, flexible schedule
• Paid vacation, sick days, wellness days
• Ownership and trust - focus on outcomes