People & Culture Administrator

Location: Kuala Lumpur, Malaysia

Reporting to the Senior HR Manager, you will provide HR administration and office management support, primarily across Malaysia and Taiwan, with backup support for other regional offices when required. You will help ensure smooth employee lifecycle processes, accurate HR records, and a positive employee experience. Some of the other responsibilities include:

• HR Administration & Employee Support: Handle HR queries, prepare employment letters, and maintain employee documentation and audit records in line with local requirements.
• Employee Relations: Take ownership of case documentation, meeting coordination, note-taking, and related follow-ups under HR guidance.
• Employee Lifecycle Management: Coordinate offers, onboarding, probation reviews, employee changes, and offboarding.
• HR Systems & Records: Maintain accurate employee records, personnel files, and organisational charts in BambooHR and Metronome.
• Office Management: Oversee office facilities, cleaners, building management, supplies, stationery, and pantry stock across Malaysia and Taiwan.
• Employee Engagement & Events: Coordinate employee events, celebrations, meals, and engagement activities, including logistics and vendor arrangements.
• Expatriate Visa Administration: Coordinate visa applications and renewals, ensuring documentation and submissions meet required timelines.
• Expense Administration: Update and reconcile monthly PBB expense files and submit them to Finance on time.

Education: Diploma or degree in Human Resources, Business Administration, or a related field.

Experience: 3–5 years in HR administration, HR operations, or a generalist HR role.

Expatriate Management: Hands-on experience managing EP applications and renewals, FKW matters, and liaising with MDEC and Immigration is essential.

Systems Knowledge: Familiarity with HRIS platforms and spreadsheets; Rippling experience is an advantage.

Core Skills: Strong organisational skills, attention to detail, and the ability to manage competing priorities.

Before you apply

To be considered for employment, you must be legally authorised to work in the country you're applying for. This applies to remote roles too. Xplor does not sponsor visas, either at the time of hire or at any later time. We're also not able to offer contractor arrangements or Employer of Record engagements for this position at this stage.

Please apply through our careers portal or external job boards only. We're unable to upload emailed applications, as our process requires you to answer screening questions directly. We also invite you to check out our Candidate FAQs for more information about our recruitment process.

Xplor Technologies powers the experiences at the heart of everyday life. Through modern vertical software, embedded payments, and AI-powered capabilities, we help businesses in fitness, recreation, golf and club, field services, laundry, education, and other membership-based and service-based industries simplify operations, uncover insights, and elevate customer and member experiences.