Office Manager
Office Manager at Spotware Systems (Cyprus). The type of work: Full-time / Relocation in Management category.
Responsibilities
- Oversee and coordinate daily office operations
- Manage correspondence, including handling incoming requests and drafting responses
- Organize and maintain calendars, meetings, and schedules
- Prepare, update, and maintain documentation (Google Docs, Sheets, etc.)
- Track tasks, deadlines, and ensure timely follow-ups
- Take meeting notes and distribute minutes when required
- Coordinate with internal teams and external vendors
- Arrange business travel, meetings, and company events
- Manage office supplies, vendors, and service providers
- Handle confidential information with discretion and professionalism
- Provide administrative support to team members as needed
Requirements
- Proven experience as an Office Manager, Administrative Assistant, or similar role
- Strong attention to detail and excellent organizational skills
- Ability to multitask and prioritize effectively in a fast-paced environment
- Proficiency in Google Workspace (Docs, Sheets, Calendar)
- Fluency in Russian and English
- Strong communication skills and a proactive mindset
- Ability to handle sensitive information with a high level of confidentiality
- Basic technical understanding is a plus
- Experience using AI tools in daily work is an advantage
Conditions
What We Offer
- Competitive compensation
- Private medical insurance
- Relocation support (if applicable)
- Welcome baby bonus
- Birthday voucher
- Fully equipped office with meals and snacks throughout the week
- Opportunities for professional growth
