Travel Coordinator (Family Office)

📍 Remote, Europe | Full-time | 3+ years

A private Family Office is looking for an experienced, proactive Travel Coordinator to manage end-to-end travel for guests, employees and visitors, and support family travel alongside Personal Assistants.

What you’ll do: • Plan & book international/domestic trips: flights (business/first, private aviation), hotels, transfers • Build complex itineraries, VIP airport services, meet & greet, fast-track • Handle visas, passports, entry requirements & travel documents • Monitor delays/cancellations and resolve last-minute changes • Coordinate group/event travel and occasional on-site logistics • Maintain traveller profiles, loyalty programmes, expenses & supplier relationships

What you need: • 3+ years in travel coordination, luxury/executive travel or concierge • Fluent Russian & English (French a plus) • Based in Europe with legal right to work • Strong international travel, visa & VIP service experience • Excellent organisation, discretion, flexibility & negotiation skills • Confident with booking platforms, travel tools, MS Office/Google Workspace; GDS a plus • Availability for urgent requests & occasional travel

We offer: • Competitive pay + health insurance + discretionary bonus • Remote work with flexibility • Dynamic international Family Office environment

To apply, please send your CV to recruiter contact