Payroll Manager
Fenix24 - United States (Remote)
About This Position
The Payroll Manager is responsible for the accurate, compliant, and timely execution of payroll operations and payroll-related accounting across the organization. Reporting to the Corporate Controller, this role serves as a key liaison between Finance, People & Culture, and Operations.
This position supports multi-state U.S. payroll and international payroll, ensuring compliance with all applicable wage, tax, benefit, and reporting regulations. The Payroll Manager plays a critical role in maintaining employee trust, regulatory compliance, and financial accuracy.
Key Responsibilities
- Maintain efficient processes for receiving and validating timekeeping data, pay rate changes, and deductions.
- Review timecards and payroll inputs for completeness, accuracy, and compliance with applicable wage and hour regulations.
- Process bi-weekly U.S. and applicable international payroll cycles through payroll systems and/or third-party providers.
- Ensure employees are paid accurately and on time via direct deposit or applicable methods.
- Respond to employee inquiries regarding pay, deductions, taxes, benefit payroll contributions and deductions, and statutory entitlements.
- Process wage garnishments, child support orders, and statutory deductions in compliance with jurisdictional requirements.
- Prepare and process off-cycle, manual, and special payments (e.g., severance, corrections, bonuses).
- Coordinate payroll data for benefit deductions, including but not limited to retirement plans and insurance programs.
- Ensure compliance with required global payroll legislation and tax regulations.
- Register the company in new states for withholding, unemployment insurance, and workers’ compensation as needed.
- Prepare and submit payroll-related filings and reports, including quarterly and annual tax forms.
- Prepare, review, and submit bi-weekly 401(k) withholding reports to the Plan Administrator following each payroll cycle; ensure timely and accurate remittance of employee and employer contributions in compliance with plan documents and ERISA requirements.
- Reconcile 401(k) contributions between payroll system, general ledger, and plan provider; investigate and resolve variances.
- Support annual 401(k) audits and nondiscrimination testing by providing required payroll and contribution data.
- Serve as the primary contact for payroll-related audits and inquiries.
- Assist with Finance functions and People & Culture projects as required.
- Other duties as assigned.
Qualifications, Requirements & Preferred Skills
- Bachelor’s degree preferred
- Minimum five (5) years of experience within multi-state and/or global payroll.
- Certified Payroll Professional (CPP) or equivalent credential strongly preferred.
- Hands-on experience with UK payroll processing and HMRC compliance strongly preferred.
- Strong experience within HRIS platforms and/or time and attendance systems; BambooHR experience strongly preferred, but not required.
- Demonstrated understanding of US and international laws and regulations involving payroll and benefit programs.
- Familiarity with international payroll coordination and multi-country reporting.
- Advanced Excel skills, including reconciliations and reporting models.
- High level of professionalism with the ability to maintain confidentiality.
- Excellent organization, analytical and written skills with attention to detail and ability to spot errors.
- Adaptable, with the ability to function well in a high-paced and changing environment.
- Results-oriented, with strong problem-solving skills and a heightened sense of urgency.
- Ability to form relationships across all levels of the company while modeling Fenix24’s culture and Good Samaritan values.
Why work for us?
We offer a dynamic, innovative work environment with rewarding work - help save our clients from disaster! We truly value our employees and provide an extraordinary package to prove it, including:
- Internal and external learning & development opportunities, including career advancement
- Scheduled & flexible PTO programs
- Family friendly programs- Care packages
- Regular team building events
- Competitive compensation & benefits including:
- Private health insurance
- Mental health and wellness programmes
- Company-matched pension scheme
- Life insurance and income protection insurance
- Monthly fitness/gym membership allowance
