Operations Manager — Variant Group
At Variant Group, we build B2C and B2B SaaS products that millions of people use every day — from résumé builders to legal document generators. We turn complex challenges into simple, accessible solutions.
Variant Group Teams:
- resume.co, resumetemplates.net & cv.co — 15 members
- pdf.net — 25+ members
- and many more
We're looking for an Operations Manager to join our team and take ownership of the day-to-day operations that keep the company running smoothly — from hiring logistics and vendor negotiations to budgets, documents, and cross-team coordination.
Why this is an incredible opportunity
- Own the operational engine: You'll take ownership of key operational processes across the company — hiring logistics, budgets, vendor relations, events, and more. Some processes are well-established; others need improvement. You'll make all of them better.
- Real impact from day one: Your decisions will directly affect how fast and efficiently the entire company operates. You're not just executing tasks — you're improving the systems and processes that help us scale.
- Full autonomy and trust: We don't micromanage or require status reports.
- Diverse challenges: No routine here. This role never gets stale — vendor deals, team events, budgets, hiring, presentations — the mix keeps changing, and that's what makes it fun.
What you'll do
- Hiring & Onboarding Operations: Coordinate with recruiting agencies, prepare job descriptions, manage the hiring funnel, send offers, and ensure a smooth onboarding experience for new hires. The processes are in place — your job is to run them efficiently and continuously improve them.
- Budgets & Reimbursements: Handle requests for course reimbursements, conference travel, hardware purchases, and other team expenses. Track budgets and ensure timely processing.
- Vendor & Partner Management: Communicate with external partners and service providers. Negotiate terms, rates, and contracts to get the best value for the company.
- Documents & Presentations: Prepare documents, presentations, reports, and other materials for the CEO and team leads. Ensure everything is polished, on-brand, and delivered on time.
- Events & Team Coordination: Organize corporate events — hackathons, offsites, team meetups. Handle logistics from start to finish: venues, travel, accommodation, schedules.
- Executive Support: Execute various tasks and assignments from the CEO and department heads. Be the go-to person when something needs to get done and no one else owns it.
We're looking for someone who
- Has 3+ years of experience in operations, project management, executive assistance, or a similar role — ideally in a startup or digital agency environment
- Has experience improving and scaling operational processes
- Can make decisions independently and isn't afraid of responsibility
- Has excellent Russian (primary working language) and English at B2+ level
- Has experience with vendor negotiations and managing external partnerships
- Is tech-savvy — comfortable with modern tools (Notion, Linear, Slack, Google Workspace) and actively uses AI assistants to work faster and smarter
- Is skilled at preparing documents and presentations — clear, structured, and polished
- Has worked with budgets and expense tracking
- Is proactive — sees problems before they become critical
- Is comfortable with rapidly shifting priorities and can juggle multiple tasks simultaneously
- Is organized and detail-oriented, while also seeing the big picture
Working with us
- 100% remote, work from anywhere: Live wherever you want. We just need some overlap with Asian and European time zones for coordination.
- Regular meetups and offsites: We meet in person regularly - hackathons, workshops, team trips. The company generously covers flights and accommodation.
- No micromanagement: We measure results, not hours on Zoom. Do great work and enjoy real autonomy.
- Unlimited time off: We trust you to decide when you need to rest and recharge.
- Work with professionals: The team includes talented specialists in engineering, design, product, and operations. We experiment, learn, and make decisions based on data.
- Growth investment: The company pays for courses, software, subscriptions, and conferences. Want to level up a skill? We've got you covered.
- Wellbeing: Health & Wellness Stipend (e.g., gym, fitness, general wellbeing expenses) and Mental Health Support (including access to an in-house mental health consultant).
Salary & Contract
- $36k/year gross, paid via deel.com
How to apply
- Fill out the Google Form (takes 10-15 minutes)
- If your experience fits, we'll ask you to complete a small practical challenge (up to 2 hours)
- If successful, we’ll invite you to a first interview (1 hour)
- Then, a final conversation with our CEO focused on culture and values
- Receive the offer 🎉
