Business Assistant (Fintech)

We are an international recruitment agency and online Academy of personal and business assistants Smart&Talented. For over 10 years, we have been helping strong assistants find projects with a high level of tasks and growth prospects.

We are looking for a Business Assistant for the owner of an international fintech business. The company operates in several markets and is integrated with over 50 banks. The CEO is based in Cyprus.

This is a position for someone who will become the operational support for the CEO: take over the coordination of tasks, communications, and processes, and help build a system of work around the CEO and the team.

Responsibilities

• Manage the calendar, meetings, and follow-up;
• Monitor tasks, deadlines, and agreements of the team in ClickUp;
• Systematize processes and create SOPs – clear step-by-step instructions;
• Conduct business correspondence and initial communications with foreign partners in English;
• Coordinate contracts, documents, translations, and approvals;
• Monitor competitors, product and tariff changes;
• Track regulatory news and structure information from English-language sources;
• Organize conferences, business trips, and specific personal tasks for the CEO.

What's important

• 2+ years of experience as a Business/Executive Assistant, preferably with an owner or entrepreneur;
• English B2–C1;
• Proficient in ClickUp, Excel / Google Sheets;
• Systemic approach, independence, and high work pace;
• Ability to independently understand a task and bring it to completion;
• Strong business communication skills;
• Willingness to work with a large volume of confidential information;
• Experience in fintech / banking / finance is an advantage;
• Experience with SOPs and AI tools is a plus.

Conditions

Remote work. 5/2, 9:00 AM – 6:00 PM, however, it is important to be available until 11:00 PM due to the international geography of the business. Occasional evening tasks and rare business trips to Cyprus and other countries are possible.

Growth prospects: in the future, a transition to a managerial role in a specific direction is possible.

If you are interested in working closely with an entrepreneur, influencing the organization of their work, and not just executing orders but building a system – we will be glad to meet you.