We are looking for an organized, proactive, and responsible Business Assistant for the Moscow Time Zone to assist the manager with operational tasks, process organization, and interaction with clients and contractors.
Employment: part-time/full-time.
Compensation:
- Part-time: 50-70,000 RUB
- Full-time: from 100-120,000 RUB
To be discussed after the interview.
Responsibilities:
Organization of the Manager's Workflow:
- Managing Apple Calendar;
- Planning personal and work meetings;
- Booking appointments for massage, gym, and other activities;
- Deadline tracking and reminders.
Administrative Support:
- Information search, analysis, and systematization;
- Contractor search and interaction;
- Booking restaurants, venues, and hotels;
- Organizing business trips and travel support;
- Completing various tasks and assignments.
Client Interaction:
- Scheduling meetings and strategy sessions;
- Business correspondence;
- Sending reminders and Zoom links;
- Preparing messages for client chats;
- Issuing invoices and monitoring payments.
Document Management:
- Preparing contracts and NDAs;
- Sending documents and tracking signatures;
- Maintaining records and reports.
Event Organization:
- Selecting venues, hotels, and catering;
- Organizing corporate events and training retreats;
- Interacting with contractors and supporting event execution.
Content Management:
- Downloading Zoom recordings and uploading to Telegram, Yandex Disk, and GetCourse;
- Editing workbooks;
- Preparing regulations;
- Creating transcriptions and timings for videos;
- Managing social media accounts.
Service Management:
- Google Sheets;
- Presentations;
- Canva and Figma (using existing templates);
- Active use of AI tools (ChatGPT and similar).
Our Expectations
An advantage will be:
- Experience as a Business Assistant;
- Experience managing social media.
