Deputy Head of Document Management Department

The Bakhrushin State Central Theatre Museum is looking for a Deputy Head of Document Management Department.

• Control of electronic and paper document flow
• Control of incoming/outgoing/internal correspondence processing
• Processing of incoming calls
• Monitoring the deadlines for document execution and their correct оформление, formation of reports on execution discipline
• Compilation and control of the file nomenclature in the Museum
• Preparation of documents for signature by the General Director
• Knowledge of procedures for working with classified documents (ДСП)
• Preparation of agendas for meetings and keeping minutes
• Presentation preparation
• Ability to conduct business correspondence
• Work with electronic mail
• Work with courier services
• Interaction with the contractor organization for electronic document management, working on process optimization
• Organization of the Museum's departmental archive
• Annual processing of documents and files for transfer to archival storage
• Conducting an expertise of document value, compiling inventories based on the results
• Compilation of acts for destruction of documents and files with expired storage periods
• Operation of office equipment
• Immersion in all organizational processes

• Education: Higher education
• Experience as a document administrator in Electronic Document Management (EDM) 1C is mandatory
• Excellent knowledge of the Russian language, norms of business correspondence, business etiquette
• Skills in working with basic office programs, preparing letters and presentations
• Communication skills, responsibility, stress resistance
• Desire to grow and develop with the organization
• Ability to work in a multitasking environment
• Experienced PC user

• Official employment according to the Labor Code of the Russian Federation
• Work schedule: 5/2
• Stable salary, financial conditions are discussed individually with successful candidates
• Good team
• Modern comfortable office, within walking distance of the metro