Company:** Periodika Press
Location: Moscow
Experience: 1 to 3 years
At Periodika, we create a user-friendly photo book printing service and help people preserve memories of life's most important moments.
To ensure marketing projects launch quickly, correctly, and in compliance with legislation, we are looking for a specialist to manage document flow and advertising labeling processes.
In this role, you will closely collaborate with the influencer marketing team, as well as legal and accounting departments: assisting in the оформление of cooperation with bloggers and contractors, supporting advertising campaigns, controlling document flow, and ensuring compliance with legal requirements. Your work will allow the marketing team to focus on launching new projects and developing the brand.
Responsibilities
- Manage the full cycle of contractual work with contractors: prepare agreements based on templates, additional agreements, acts, and other closing documents.
- Review agreements, make corrections if necessary, and manage their approval process.
- Maintain a register of agreements and monitor their validity periods, timely managing processes for extension, termination, and closure of agreements.
- Fully support work with Advertising Data Operators (ОРД): register advertising materials, obtain tokens, enter contract details, generate and submit reports.
- Collect and consolidate statistics on advertising placements for transfer to ОРД.
- Ensure timely receipt of closing documents from contractors.
- Control the completeness of the document package for each advertising placement (agreements, addenda, acts, statistics, and supporting materials).
- Monitor the adherence to deadlines for placement and removal of advertising materials in accordance with legislative requirements and contract terms.
- Advise marketing department employees on document оформление, advertising labeling, and contractual work.
- Develop and update templates for agreements, acts, and other documents in collaboration with the legal department.
- Track changes in advertising and labeling legislation, promptly informing the team about necessary adjustments.
- Participate in the automation of document flow and the improvement of internal processes between marketing, accounting, and legal departments.
What we expect
- Higher education (in law, economics, or management will be an advantage).
- At least 1 year of experience with agreements, primary documentation, or document flow.
- Experience with ОРД or willingness to quickly master the processes of labeling online advertising.
- Understanding of advertising legislation requirements will be an advantage.
- Attention to detail, responsibility, and a high level of self-organization.
- Ability to work with a large volume of information and meet deadlines.
- Proficient in Excel or Google Sheets.
- Skill in building processes and a desire to make them simpler and more efficient.
- Good written communication skills and the ability to communicate clearly with colleagues.
What we offer
- Work in a company with a strong brand, important human values, and a mission, with a needed physical product;
- A comfortable and cozy office in the center of Moscow — at Kuznetsky Most;
- 5/2 schedule (hybrid), full-time, from 10:00 to 19:00;
- 3-month probation period;
- Salary is discussed based on interview results.
