Document Workflow Specialist
BALAGAN is on the line.
We are a stylish and creative agency. We love to create "wow" projects that get media coverage. Our clients believe our strengths are: fresh ideas, aesthetics, attention to detail, and a comfortable working process.
With us, you can engage in:
- Creative work for advertising (creatives for commercials and TV, strategy and tactics, special projects, etc.)
- Event marketing (product launches, sponsorship integrations, ART projects, business events, etc.)
- Production of capsule collections (collaborations with brands/artists, production of capsule collections, etc.)
- In 4 years, we have completed over 60 stylish projects for brands such as Alfa-Bank, T-bank, Kaspersky (PJSC "Kaspersky Lab"), Fonbet, S7 Airlines (JSC "Siberia Airlines"), Yandex, Samolet, SberSpasibo, and others.
We are actively developing, so we are currently looking for a super attentive and organized Legal Document Workflow Specialist to join the team of our finance and legal guru.
WHAT YOU WILL BE WORKING WITH:
Contractual Work
- preparation of contracts, addenda, acceptance certificates, and other documents based on approved templates
- making edits to standard document forms
- preparation of simple contracts as instructed by the lawyer.
Project Document Workflow Support
- participation in project implementation Telegram chats
- interaction with managers, the lawyer, and the accounting department on document flow issues
- coordination of document workflow for projects: tracking signing, exchange, and return of originals, adherence to deadlines, and completeness of documents.
Payment and Closing Document Support
- interaction with the accounting department on payment and closing document issues
- sending payment orders to managers
- collection, verification, and submission of closing documents.
Archive and Document Storage
- organization of the paper archive in the office
- distribution of original documents into folders
- maintaining an up-to-date and clear storage structure
- ensuring the preservation of original documents.
Administrative Support
- organization of mail dispatch and receipt
- preparation of document packages, scans, and copies for transfer
- handing over documents for signature to the supervisor.
Working with Internal Systems
- maintaining the platform for working with self-employed individuals "Konsol.Pro"
- entering and updating data in the Adesk system.
WHAT SKILLS YOU POSSESS:
- you have worked in a similar or related role: legal assistant, document workflow specialist, assistant, document workflow coordinator, executive assistant
- attentiveness, accuracy, and systematic approach to document work
- understanding of the basic structure of contractual documents
- ability to independently prepare a simple contract using a template
- ability to work with multiple tasks simultaneously without loss of quality
- interest in the legal field and a desire to develop in it.
WHAT IS IMPORTANT TO US:
- systemization, attention to detail, and careful work with documents
- ability to establish order in processes, control document flow, and bring tasks to completion — from document preparation and signing to payment support and archive management.
*This role does not involve independent legal expertise.
The main focus is on high-quality operational support for the lawyer and the project implementation team.
WHAT WE OFFER:
- work in a team supporting the implementation of projects for major clients and brands
- immersion in real legal and operational business processes
- a cool team, transparency in communication
- hybrid schedule, a great office in the center near m.Kropotkinskaya
- opportunities for professional growth within the legal function
- working alongside a professional and leader of the agency's legal function
