Organic cosmetics manufacturer Natura Siberica is looking for a Head of Document Flow Department.
What they offer:
- A cozy and modern office located within walking distance of the Troparёvo metro station (address: Leninsky Prospekt, 119A).
- This is not just a workplace, but an environment for live communication, idea exchange, and mutual growth.
(Remote and hybrid work formats are not provided).
Employment and Stability:
- Official employment according to the Labor Code of the Russian Federation.
- White-collar salary (discussed individually).
- Bonuses based on work results.
Employee Care:
- Fully paid voluntary medical insurance (DMS), including dentistry.
- Discounts up to 50% on company products.
Comfortable Schedule:
- Working hours from 09:00 to 18:00.
- Fridays — a shortened day by 1 hour and 15 minutes.
Work with Famous Brands:
- Natura Siberica, ICE, Organic Shop, «Рецепты Бабушки Агафьи» and others.
Your Opportunities in the Team:
- Career and professional growth within a leading company.
- Immersion in full-cycle processes: from idea to implementation.
- Training through internal and external courses.
- Participation in corporate and volunteer projects.
What you will be doing:
- Organization and management of the document flow process in the company.
- Development and implementation of document flow standards and procedures, including for electronic documents.
- Control of compliance with legislation in the field of document flow and archiving.
- Organization of effective interaction with other company departments for timely and correct documentation processing.
- Ensuring the preservation of documents and their accessibility for employees.
- Conducting document audits and controlling their relevance.
- Training employees on proper documentation processing and handling.
- Preparation of reports for company management on the current state of document flow and task completion.
- Interaction with courier companies for sending and receiving documents and parcels, controlling delivery times and quality.
- Participation in meetings, minute-taking, preparation of materials for discussions, and tracking task completion following meetings.
What is important for this position:
- Higher education, preferably in management, law, information technology, or related fields.
- At least 3 years of experience in document flow management.
- Knowledge of legislative and regulatory acts governing document flow and archival affairs.
- Experience using electronic document management systems (1C Document Management).
- Experience interacting with courier services and organizing document delivery.
- Ability to work with large volumes of information and ensure its systematization.
- Excellent organizational and communication skills.
- Responsibility, attention to detail, and strong analytical skills.
- Experience in taking meeting minutes and working with meeting documentation.
