ENSTRUCT, a company in the facade construction sector, is looking for a Business Assistant to the Executive Director. This is a role for an independent and systematic specialist who will help the manager organize work processes, monitor assignments, and maintain focus on priority tasks.
The company offers:
- A salary of 150,000 ₽ net, the final level to be discussed at the interview
- Official employment according to the Labor Code of the Russian Federation
- 5/2 work schedule
- Office-based work format
- Modern office near the Otradnoye metro station
- Gym membership at the business center is paid for
- Direct work with the Executive Director
- Participation in significant projects of a large construction company
- Opportunities for development in operational and project management
- Availability for prompt communication from 7:00 to 20:00 is important
Responsibilities:
- Manage the manager's work and personal calendar
- Plan meetings, conferences, trips, and the workday
- Prepare materials and information for meetings
- Record decisions, responsible parties, and deadlines
- Assign and monitor the manager's tasks
- Maintain a task registry and remind responsible parties of deadlines
- Search for and structure information
- Prepare reports, spreadsheets, memos, and presentations
- Organize business trips and personal travel
- Work with contracts, invoices, acts, and other documents
- Monitor the approval, signing, and payment of documents
- Prepare business letters and messages on behalf of the manager
- Fulfill work and personal errands
Candidate Expectations:
- At least two years of experience as a business assistant, personal assistant, or executive assistant
- Experience working with a business owner, CEO, or executive director
- Ability to manage a calendar and simultaneously monitor multiple tasks
- Skills in organizing meetings, trips, and business travel
- Ability to work with documents, spreadsheets, and presentations
- Proficient in Excel, Word, PowerPoint, and Google Docs
- Fluent written and spoken Russian
- Independence, responsibility, and confidentiality
- Ability to work with ambiguous tasks and propose solutions
