Business Assistant at Yandex Zen, Moscow
Yandex Zen is a leading news and information platform that helps millions of people stay informed about what's happening in Russia and the world, from major global events to local news, trends, and cultural phenomena.
Today, we are actively developing and implementing AI tools that analyze information, help users quickly understand topics, and explain complex events in simple terms.
Responsibilities
Support for CEO:
- Calendar management: planning, coordinating, and rescheduling meetings, prioritizing tasks, monitoring the schedule, and reminding about key events.
- Business trip organization: planning routes, booking flights and accommodation, coordinating transfers, handling other organizational matters, and processing documentation.
- Event organization: strategy sessions/trainings, etc., processing documentation (contracts, invoices, acceptance certificates).
- Preparing meeting materials: gathering and structuring information, creating presentations and necessary documents.
- Communication coordination: receiving and relaying instructions, monitoring deadlines and execution status.
- Processing advance expense documents and reports on the executive's spending.
- Handling specific personal and organizational matters for the executive that require confidentiality and promptness.
- Service support: ordering and serving meals, tea/coffee for the executive.
Support for CMO and CPO:
- Calendar management and coordination for executives.
- Planning, scheduling, and rescheduling meetings, synchronizing work schedules.
- Business trip organization for executives: submitting requests, booking tickets and accommodation, coordinating trips, resolving organizational issues, and processing documentation.
Requirements
- At least two years of experience in a similar role.
- English language proficiency at a B1 level or higher.
- Calmness, stress resistance, and the ability to maintain effectiveness in a highly dynamic environment.
- Punctuality, attention to detail, and the ability to work with multiple tasks simultaneously while meeting deadlines.
- Strong communication skills and the ability to interact effectively with employees at various levels.
- Independence in work: ability to make decisions within their area of responsibility, promptly resolve emerging issues, and take responsibility for results.
We Offer
- Flexible working hours.
- Bonuses and discounts from partners.
- Office in the city center.
- Voluntary medical insurance (DMS).
- Professional team.
Work format: Office-based
Level: middle, senior
Work schedule: full-time
Yandex Zen
We are creating the largest recommendation system in Russia, releasing Android and iOS apps, and helping interesting bloggers join Zen.
