Assistant to the General Director for the TVOE store chain

The TVOE store chain is looking for an Assistant to the General Director with knowledge of English.

Responsibilities:

• Manage the staff of the Administrative Department
• Improve the business processes of the Administrative Department and identify areas for optimization and development
• Administer the work of the dispatcher, couriers, and senior courier
• Perform the functions of the Assistant to the President. Ensure full interchangeability. Fulfill the official duties of the Assistant to the President in full in case of absence of the Assistant to the President, or leave of the current employee in the specified position
• Carry out instructions from the President, General Director, Assistant to the President, Head of the Public Relations Department

Provide comprehensive administrative support to the General Director:

• Schedule meetings, notify employees, ensure the availability of necessary materials for meetings
• Schedule meetings with external partners in the office and off-site, notify drivers and security personnel about the place and time of meetings, provide driving and access details to the territory, order passes for vehicles/employees
• Schedule meetings using audio and video conferencing, ensure the functioning of technical equipment
• Maintain the General Director's online calendars in a user-friendly format
• Enter meetings into the General Director's online calendar, remind about them in advance depending on the scheduled meeting date
• Upon request, monitor the status of assignments, within the scope of authority, assist in their qualitative and timely completion
• Maintain tables, entering necessary information into them as instructed by the General Director or an authorized person
• Maintain an online calendar of birthdays of heads of departments and partners, promptly remind about them 7, 3, 1 day before the birthday, maintain a history of gifts previously given on birthdays to these individuals, clarify the composition and budget of the gift, organize congratulations in the office or delivery of the gift
• Upon request, conduct Internet searches, provide a detailed response
• Monitor the condition of the General Director's office, promptly notify responsible parties about malfunctions, dirt, and assist in rectifying identified malfunctions
• Control the work of office managers regarding timely connection of the General Director by phone, serving beverages, meeting and serving guests, preparing meeting rooms for conferences/meetings, etc.
• Upon request, provide oral translation from/to English at meetings/conferences
• Compose business letters, congratulations, and requests in Russian and English
• Provide comprehensive travel support for the General Director and other company employees if necessary
• Perform other duties assigned by the supervisor

Requirements:

• Experience as an assistant to a manager
• Knowledge of Word, Excel, Microsoft Office, PowerPoint
• Very high customer focus
• Fluent speech
• Knowledge of English at level C1 or higher (will be required to communicate with foreign partners of the company)
• Fluent written Russian
• Ability to work with large volumes of information in multitasking conditions, attention to detail
• Ability to quickly orient in stressful situations

The company offers:

• Employment according to the Labor Code of the Russian Federation
• Work schedule: five-day work week, from 10:00 to 19:00 (readiness for irregular working hours)
• Official salary
• Discounts on company products
• The office is located within walking distance of Skhodnenskaya metro station