A network of TVOE stores is looking for an Assistant to the General Director with knowledge of English.

Responsibilities:

• Fulfilling the instructions of the General Director, some instructions of the Company President.
• Performing the official duties of the Assistant to the President in full in case of the Assistant to the President's absence or the vacation of the current employee in this position.
• Providing comprehensive administrative support to the General Director.
• Scheduling meetings, notifying employees, ensuring the availability of necessary materials for meetings.
• Scheduling meetings with external partners in the office and off-site, notifying drivers and security personnel about the place and time of meetings, details of travel and access to the territory, ordering passes for cars/employees.
• Scheduling meetings using audio and video conferencing, ensuring the functioning of technical equipment.
• Maintaining the General Director's online calendars in a user-friendly format.
• Administering the work of the dispatcher, couriers, and senior courier.
• Monitoring the status of assignments upon request, within the scope of authority, assisting in their quality and timely completion.
• Maintaining tables, entering necessary information as instructed by the General Director or an authorized person.
• Maintaining an online calendar of birthdays of department heads and partners, timely reminding about them 7, 3, and 1 day before the birthday, maintaining a history of gifts previously given for the birthdays of the said persons, clarifying the composition and budget of the gift, organizing congratulations in the office or delivery of the gift.
• Monitoring the condition of the General Director's office, timely notifying responsible persons about malfunctions and cleanliness issues, assisting in resolving identified malfunctions.
• Controlling the work of office managers in terms of timely connecting the General Director by phone, serving drinks, greeting and serving guests, preparing meeting rooms for conferences/meetings, etc.
• Performing oral translation from/to English at meetings/conferences upon request.
• Composing business letters, congratulations, and requests in Russian and English.
• Providing comprehensive travel support to the General Director and other company employees when necessary.
• Managing the personnel of the Administrative Department.
• Improving the business processes of the Administrative Department and identifying areas for optimization and development.
• Fulfilling other assignments from the supervisor.

Requirements:

• Experience as an executive assistant.
• Knowledge of 1C, Word, Excel, Microsoft Office, PowerPoint.
• Very high customer focus.
• Fluent speech.
• Knowledge of English at level C1 or higher (will be required to communicate with foreign partners of the company).
• Fluent written Russian.
• Ability to work with large volumes of information in a multitasking environment, attention to detail.
• Ability to quickly orient oneself in stressful situations.

The company offers:

• Official employment according to the Labor Code of the Russian Federation.
• Work schedule: five-day work week, from 10:00 to 19:00 (readiness for irregular working hours).
• Official salary.
• Discounts on company products