The A.A. Bakhrushin State Central Theatre Museum is seeking a Head of Event Organization Department.
Responsibilities:
- Full cycle of organizing and conducting events of various scales, including large-scale ones – from comprehensive planning and budgeting to final reporting.
- Coordination of all stages, including: event concept preparation, technical support, work with catering, service, cleaning, guest lists, invitation mailing, design of materials.
- Organization and conduct of protocol events.
- Independent work with clients, ensuring high quality and compliance with all requirements.
- Management of a project team (employees, contractors, volunteers), as well as coordination of colleagues' work and training of junior specialists.
- Control of budget and resources, making decisions to achieve maximum results.
- Interaction with event participants and partners, resolution of complex organizational and reputational issues.
- Strict adherence to deadlines.
- Preparation, approval, signing of contracts; payment control.
- Maintaining reporting and analytics for events.
- Participation in budgeting and planning.
- Business trips within the Russian Federation are possible.
- Work in 1C.
Requirements:
Key skills of the Head of Event Organization Department include managerial, communication, analytical, and technological competencies. These skills help to effectively manage a team, interact with partners, contractors, and the team, as well as solve event organization tasks.
Managerial
Project Management – planning, organization, and control of the entire project execution cycle, including resource, time, and budget management.
Financial literacy – ability to allocate budget, justify expenses, present ideas effectively.
Team Management – building communication within the team, resolving conflicts, creating a friendly atmosphere and conditions for employee career growth.
Time Management – ability to competently allocate time and perform multiple tasks simultaneously, clearly plan and prioritize.
Delegation – assigning tasks among employees, monitoring progress, and redirecting efforts if necessary.
Higher education.
Communication:
- Communication skills – ability to clearly and consistently convey information to the interlocutor in various ways.
- Active Listening – ability to listen to the interlocutor, objectively represent participants' needs, and collect feedback.
- Negotiation skills – working with partners, contractors, and sponsors requires the ability to negotiate and find compromises.
- Document management – preparation of contracts, technical specifications, estimates, agreement of terms with management.
Analytical:
- Analytical thinking – ability to effectively process information, identify key points, detect patterns and trends. Includes critical thinking (ability to evaluate information from different perspectives), logical thinking (ability to build logical chains of reasoning), and fact assessment (ability to distinguish facts from opinions).
- Forecasting future events – analysis of market trends to anticipate changes and take appropriate measures in advance.
- Solving business cases – using them to evaluate potential benefits and risks of a new project or investment, and only then making a final decision.
Technological:
- Work with CRM systems – skills in process automation, for example, using software solutions for event planning.
- Organization of hybrid events – ability to combine offline and online formats, work with virtual event platforms.
- Work experience of 3+ years in a management position.
- Work experience in event organization for 5+ years.
Conditions:
- Official employment according to the Labor Code of the Russian Federation.
- Work schedule: 5/2, non-standard working day.
- Stable salary, financial terms are discussed individually with successful candidates.
- Good team.
- Modern comfortable office, within walking distance of the metro.
