Office Manager at PSP (High Risk) — Limassol, Cyprus

About the company

We are a payment service provider (PSP) working with high-risk businesses. We are growing and looking for an Office Manager for our office in Limassol, who will take over the organization of office life and administrative support for management.

Responsibilities

1. Ensuring uninterrupted office operation: managing stationery, water, coffee, and other office supplies, interacting with the landlord and service providers.
2. Document management: receiving, registering, sorting, and archiving documents (paper and electronic).
3. Maintaining and updating the contract database: tracking validity periods, controlling renewals and signings.
4. Preparing and processing business correspondence, documents, and letters in English and Russian.
5. Administrative support for the CEO: managing the calendar, organizing meetings and calls, preparing materials.
6. Receiving mail and courier correspondence, interacting with postal and courier services.
7. Organizing business trips: searching for and booking flights, hotels, transfers, preparing business trip itineraries.
8. Assisting in organizing corporate events and meetings with partners and clients.
9. Greeting office guests and visitors.
10. Interacting with government bodies, banks, accountants, and lawyers on administrative matters.
11. Assisting with the onboarding of new employees (workplace, equipment, access, document package).
12. Tracking office equipment and maintaining inventory.
13. Maintaining confidentiality when working with contracts and corporate documentation.

Requirements

1. Valid work permit in Cyprus.
2. At least 1.5 years of experience as an Office Manager or in a related role (executive assistant, secretary).
3. Fluent in Russian and English (written and spoken).
4. Knowledge of Greek will be an advantage.
5. Experience in document management: working with documents, sorting them, maintaining a contract database.
6. Proficient in MS Office / Google Workspace.
7. Experience in organizing business trips (flights, hotels, transfers) will be a plus.
8. Attention to detail, organization, responsibility.
9. Ability to work in a multitasking environment and meet deadlines.
10. Communication skills and professional demeanor.
11. Willingness to work with confidential information.

We offer

• Competitive salary
• Official employment
• Additional medical insurance
• 21 days of paid vacation per year
• Additional day off on your birthday
• 14 days of paid sick leave per year
• Working hours: Monday–Friday, 9:00 AM to 6:00 PM
• Office-based work in Limassol
• Opportunity for professional growth in a dynamically developing fintech industry company