Personal Assistant to the General Director at The Bakhrushin State Central Theatre Museum

The Bakhrushin State Central Theatre Museum is looking for Personal Assistant to the General Director Ksenia Trubinova.

• Planning the work day and managing the supervisor's calendar;
• Maintaining electronic document flow: registering and processing incoming and outgoing correspondence, transferring documents to responsible employees for execution;
• Receiving and distributing incoming and outgoing calls (internal and external);
• Organizing meetings: compiling a list of participants and agenda, collecting and transferring a package of documents, minute-taking;
• Preparing materials for meetings, draft official letters, certificates, and other documents;
• Monitoring the execution of instructions: tracking deadlines, checking compliance of responses with resolutions, maintaining a register of minutes, releasing minutes and other documents from control, advising employees on document formatting standards;
• Ensuring the operation of the reception area and the supervisor's office;
• Fulfilling personal requests;
• Organizing and conducting interviews, meetings, and other protocol events with the participation of the General Director;
• Developing programs for the General Director's business trips;
• Organizing business trips;
• Organizing congratulations on behalf of the General Director;
• Organizing and participating in special projects, corporate and organizational mass events;
• Conducting business correspondence, developing organizational, regulatory, methodological, and legal documents within the competence of the Department

• Higher education;
• Proficient in Microsoft Office and Outlook, knowledge of MosEDO and 1C:Document Management will be an advantage;
• Ability to find common ground with managers of different levels;
• Attentiveness and responsible approach to work;
• Readiness for irregular working hours

• Higher education;
• Proficient in Microsoft Office and Outlook, knowledge of MosEDO and 1C:Document Management will be an advantage;
• Ability to find common ground with managers of different levels;
• Attentiveness and responsible approach to work;
• Readiness for irregular working hours