We are inviting candidates for the position of "Executive Assistant".
Our expectations for the candidate:
- Education: higher education;
- Skills in working with electronic document management systems (EDMS);
- Knowledge of the fundamentals of administrative documentation management (ADM);
- Proficiency in English at B1 level or higher (desirable);
- High self-organization, ability to handle multitasking, attention to detail, initiative, responsibility, teamwork skills;
- Fluent oral and written communication.
Your responsibilities will include:
- Administrative support for the executive;
- Preparation of documents (orders, instructions, directives, reports, etc.) at the director's request;
- Preparation of draft resolutions and assignments;
- Business correspondence;
- Reception and registration of outgoing and incoming documentation;
- Fulfillment of the executive's official assignments;
- Organization and support of documentation management for the department's activities;
- Taking minutes of meetings and working sessions;
- Monitoring the execution of assignments and tasks;
- Ensuring employees of the department are informed about documents through the information system.
What we offer:
- Work in a comfortable Aeroflot office at: Moscow, Aviatsionnaya Street, 6;
- Schedule 5/2, from 09:00 to 18:00, with the possibility of an irregular working day;
- Probation period - standard, 3 months;
- Comprehensive voluntary medical insurance program with dentistry (large selection of clinics), medical support;
- Air tickets at special rates for employees and close relatives;
- Annual paid leave of 28 days + additional paid leave up to 14 days for irregular hours (total 42 days of leave);
- Additional vacation pay;
- Partner discount program for employees Best Benefits;
- Health resort treatment;
- Children's recreation and compensation for kindergarten fees;
- Personnel insurance;
- Non-state pension provision;
- Benefit cafeteria (flexible system of benefits and privileges for employees).
Skills: Presentation preparation, Business communication, Fluent speech, Office administration, Call handling and distribution, Document management, Electronic document management, Business etiquette, Performance monitoring, Reception organization, Executive assistant support, Minutes taking, Meeting organization, Document support
