Vacancy — Document Flow Manager with Assistant Functions
ABOUT THE ROLE
We are looking for a person who will become a key support for the jewelry brand team and take over the full cycle of document flow with contractors, as well as provide administrative support to the General Director.
Responsibilities
- Fully manage document flow with counterparties: prepare, approve, and formalize documents, monitor their movement.
- Maintain electronic document flow (EDM) and ensure timely signing of documents.
- Support contracts, additional agreements, addenda, and other legal documents.
- Register new counterparties and monitor document approval through all stages.
- Interact with the legal department, accounting, finance department, and other divisions to ensure timely document approval.
- Monitor the receipt of closing documents, completeness of the package, and correctness of their оформление.
- Work in 1C / ERP, ensure data accuracy and document support in the system.
- Monitor mutual settlements in coordination with accounting.
- Request missing documents from counterparties and support the process until full closure.
- Assist the supervisor with daily tasks: manage calendar, organize meetings, track task completion, and remind about important deadlines.
- Prepare reports and materials upon the supervisor's request.
What we expect
- Experience in document flow, administrative support, or a similar position.
- Practical experience in supporting contractual documentation.
- Proficient in 1C, ERP, Excel, and electronic document management systems.
- Experience interacting with accounting, finance, and legal departments.
- Ability to independently manage a large number of tasks and bring them to completion.
- High level of responsibility, organization, and attention to detail.
- Developed communication skills and the ability to build effective interaction with colleagues and contractors.
- Ability to work in a multitasking environment, prioritize correctly, and meet deadlines.
What we offer
- Official employment according to the Labor Code of the Russian Federation.
- Work schedule 5/2 from 9:00 to 18:00.
- Voluntary medical insurance (DMS) after 6 months of employment.
- Work in a modern Class A office center — BC "Zenith-Plaza", near "Shchukinskaya" and "Strogino" metro stations; 10–15 minutes by corporate bus.
- Opportunities for professional growth, expansion of responsibility, and development within the company.
