We are the Research and Development Center for Autonomous Transport, creating Russia's first fully autonomous tram.
We are looking for a proactive and strategically thinking Executive Assistant to support the Center's top management: you will not just handle document flow, but ensure the promptness of management decisions, increase the efficiency of daily operations, and be a trusted assistant in key projects.
(Maternity cover).
Responsibilities
- Full administrative and organizational support for the manager.
- Maintaining the manager's personal and work calendar: planning and organizing work meetings, personal meetings.
- Organizing and accompanying events in accordance with the calendar and the manager's instructions.
- Information support: searching, collecting, and processing information, preparing materials for meetings with senior management.
- Electronic document flow management: preparing, processing, and handling internal and external correspondence; recording and archiving documentation.
- Monitoring deadlines for assigned tasks and providing timely reminders of important events.
- Ordering goods and services, controlling payments, and interacting with suppliers.
- Organizing business and personal trips within Russia and abroad: booking hotels, transfers, tickets; full logistical support for business trips.
- Working with postal and courier services: sending and receiving shipments.
- Interaction with the personal driver.
- Fulfilling the manager's personal requests as needed.
Requirements
- At least 1 year of experience as a secretary/executive assistant.
- Fluent oral and written communication skills; knowledge of business etiquette and communication.
- Proficient in MS Office.
- Ability to effectively plan time and prioritize tasks; willingness to work flexible hours.
- Attention to detail, ability to work under high pressure.
- Stress resistance.
- Ability to multitask.
Conditions
- Employment and work in accordance with the Labor Code of the Russian Federation.
- Free travel on the Moscow metro.
- Free travel on suburban trains from home to work and back within the Moscow region.
- Benefits for recreation at the metro's health resort.
- Children's health camp and children's club.
- Financial terms are discussed individually depending on the candidate's experience.
