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We are looking for a talented IT Department Coordinator

Your main task will be to support the IT department in terms of document flow and procurement – assisting in the preparation of documentation and technical specifications for procurement procedures on electronic trading platforms (ETP), working with documents and processes, correct budget management and accounting for intangible assets.

You will interact with various departments and build cross-functional interaction with initiators within the department to ensure operational continuity. You will be involved in both basic tasks – compiling technical specifications, entering documents for approval in 1C:EDO, handling procurement procedures until contract conclusion, and non-standard ones – managing the department's budget, controlling limits, accounting for intangible assets, automating work in the department – we are always happy to look at processes with fresh eyes and improve them!

We are looking for a person who can not only work according to instructions but is also ready to approach various tasks creatively and think “out of the box”.

What you will be doing:

• Ensuring approval of contracts/addendums, timely payment of invoices, and other using the Electronic Document Management system and in paper form;
• Entering requests for approval in 1C, controlling payments, collecting closing documents and reports;
• Preparing reports on documents, maintaining registers;
• Controlling tender and procurement procedures (interaction with related departments and internal customers considering the interests of the procurement function - assistance in drafting Technical Specifications and Documentation in accordance with the requirements of internal regulatory documents and ETP, collecting commercial proposals from managers, transferring to the procurement department, tracking approvals and transferring results to the manager);
• Controlling work with contractors and suppliers, tracking task completion deadlines;
• Controlling the receipt of documents from the counterparty and their verification;
• Monthly collection of actual expenses from managers and entering them into the budget table;
• Participating in the planning of the IT department's procurement budget and maintaining the procurement plan;
• Managing and controlling the budget in conjunction with the manager (limit control);
• Monthly verification of closing documents for IT counterparties;
• Assisting initiators in preparing documents for the Board of Directors;
• Organizing and controlling the work of IT administrative support managers;
• Accounting for intangible assets;
• Maintaining necessary reporting, ensuring the accuracy and relevance of information, as well as writing and updating instructions for your department.

Apply for the vacancy if you:

• Are independent, able to make decisions and take responsibility;
• Can immerse yourself in a task and, if necessary, try to solve it “off the template”;
• Know the requirements for document preparation and have experience in writing technical specifications for IT procurement, considering the specifics of conducting procurement procedures on ETP;
• Have relevant experience as an IT Department Coordinator or in the competitive procurement department of a large company (organizing and conducting procurement in any category on ETP);
• Have experience working with primary/secondary accounting documents and with the legal aspects of transaction support;
• Skills in procurement activities within the Commercial Customers category will be a plus (we do not work according to 44 and 223-FZ, but such experience will also be useful);
• Experience with 1C:EDO, MS Excel (including pivot tables, formulas, etc.)