Office Manager

Requirements

• Relevant Experience: At least 1 year of proven experience in an Office Manager position to ensure smooth and professional daily office operations;
• Software Proficiency: Experienced user of MS Office to maintain organized documentation, schedules, and digital records;
• Language Proficiency: English at a B2 level (with Greek as a valuable advantage) to communicate effectively in a multicultural environment and coordinate with local vendors;
• Information Management: Ability to process and organize a vast load of information to prevent operational bottlenecks and maintain order;
• Proactive Problem-Solving: Energetic and proactive attitude with the ability to multitask under pressure to resolve office-related issues quickly;
• Communication Skills: Strong verbal and written communication skills to provide high-quality assistance to employees and management;
• AI Tooling Awareness: Interest in using AI tools for task scheduling, automated reminders, and document drafting to increase personal and office productivity.

Key responsibilities

• Office Supply Management: Organizing and maintaining inventory of all office necessities, including stationery and groceries, to ensure uninterrupted office functioning;
• Logistics Coordination: Managing interaction with courier services and contractors to guarantee timely delivery and document exchange;
• Employee Support: Providing administrative assistance to employees to create a comfortable and efficient working environment;
• Administrative Reporting: Keeping records and preparing regular reports to track office expenses and task completion statuses;
• Ad-hoc Task Execution: Handling various tasks from the head of the department to support broader operational goals;
• Workflow Optimization: Implementing AI-based solutions for routine scheduling and inventory tracking to streamline administrative processes.

What we offer

• High salary (plus performance bonuses and salary revision);
• Work schedule: Mon-Fri (9h with 1h lunch break), flexible start 8:00-10:00;
• 24-days holiday leave;
• First line seaview from your office;
• Corporate English and Greek lessons;
• GYM and SPA in the office;
• Corporate meals;
• Eventful corporate life;
• Exciting work challenges that allow you to grow to your full potential;
• Strong team of like minded professionals who will be by your side to accomplish ambitious projects, and to stimulate your professional development and bring experience.