Executive Assistant | New York, USA | Full-Time · Office

We are looking for an Executive Assistant to the head of the data center construction department in a dynamically developing construction company implementing large commercial and industrial projects across the USA.

The manager is simultaneously handling several parallel projects. The assistant's task is to build a system around them: information flow, calendar, communications, and tracking agreements so that no deadline, issue, or follow-up is missed.

This is a role for an independent, extremely organized person who can manage dozens of processes simultaneously and work in an environment with a large number of participants.

📍 Location: New York, USA — office-based work 🗣 English: fluent (C1+) 🛂 Requirement: legal right to work in the USA

Areas of Responsibility — Managing the executive's incoming flow: mail, messages, requests, documents — Filtering information — what requires the executive's involvement, what can be delegated, what can be resolved independently — Morning and evening summaries on key issues and tasks — Unified registry of tasks and agreements for all parallel projects — Recording instructions and monitoring their execution — Follow-up with project teams, contractors, and consultants — Managing the calendar considering project priorities — Preparing for meetings: purpose, agenda, participants, materials, brief summary with context and open questions — Coordinating communication between the executive, internal teams, and external participants — Organizing travel, transportation, bookings, and business logistics

We are looking for — Experience as an Executive Assistant / Senior EA / Personal Assistant or in a similar role — 4+ years — Experience working directly with a high-level executive — Strong prioritization skills: the ability to quickly understand what truly requires the executive's attention — Ability to independently manage follow-up and bring agreements to fruition — High level of independence, responsibility, attention to detail — Readiness to work in a dynamic project environment

Experience in construction, development, engineering, or infrastructure will be an advantage.

Conditions: — 10 paid vacation days + 10 paid holidays — Medical insurance — 401(k) — Professional development opportunities

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