Executive & Personal Assistant

Company: AutoBidMaster Location: Miami, Florida, United States

AutoBidMaster is seeking to hire an Executive/Personal Assistant to provide administrative support to the CEO. This role combines executive-level responsibilities with personal assistance duties, ensuring the CEO's professional and personal schedules run smoothly. The ideal candidate thrives in a collaborative environment, manages multiple priorities with precision, and approaches every task - large or small - with dedication and discretion.

Candidates should have exceptional communication skills, a commitment to high accuracy, and strong attention to detail. An ideal team member will be able to work well independently but also be flexible enough to be directed at times.

RESPONSIBILITIES WILL INCLUDE, AND NOT BE LIMITED TO:

• Manage the CEO’s personal/professional calendar, prioritize meetings, and coordinate competing demands.
• Schedule and facilitate company conference calls, virtual meetings, and in-person appointments as needed.
• Organize and coordinate company/personal events and team-building activities.
• Arrange travel itineraries, including flights, hotels, car rentals, visas, and airport pickups.
• Manage documentation; prepare any other needed correspondence and meeting notes with action items (e.g., Teams, SharePoint, etc.).
• Develop spreadsheets, reports, and visual data presentations.
• Serve as the CEO's gatekeeper—field calls, coordinate meeting requests, and attend meetings as needed.
• Provide executive support to other executives, as directed by the CEO.
• Receive and manage incoming communication or memos, including mail, on behalf of the CEO and his entities. This includes reviewing content, assessing its importance, and summarizing or distributing it when applicable.
• Maintain filing systems for personnel and update registrations, licenses, and other records as needed.